Compliance Reminder for Employers: Jobsplus Obligations on Employee Records
At Sciberras Advocates, where we specialise in employment and immigration law, we continually monitor updates that affect our clients’ compliance obligations. A recent communication from Jobsplus has served as a timely reminder to all employers regarding the mandatory submission of employee engagement and termination forms under the Employment and Training Services Act, Chapter 594 of the Laws of Malta.
Mandatory Timeframes for Engagement and Termination Forms
Jobsplus has announced the forthcoming adoption of a policy that enforces a strict four-day deadline for the submission of:
- Engagement forms (Articles 36 and 37, Cap. 594): These must be submitted within four days from the employee’s start date.
- Termination forms (Article 40, Cap. 594): These must be submitted within four days from the employee’s end date.
Failure to comply within the set timeframe may result in administrative penalties in accordance with Article 53 of Cap. 594.
Additional Consequences Under the Malta Labour Migration Policy
In addition to penalties, employers who repeatedly submit late engagement or termination forms may be temporarily disqualified from processing employment licence applications. This is particularly relevant in light of the Malta Labour Migration Policy, which links administrative compliance with access to migrant labour.
Given the implications for companies employing third-country nationals, timely submission of these forms is critical not only for regulatory compliance but also for sustaining workforce continuity.
Recommended Actions for Employers
Jobsplus is encouraging all employers to review their current employee records to ensure that the list of active employees is accurate and up to date. This can be done by:
- Logging into your employer account on the Jobplus Portal.
- Downloading your current list of active employees.
- Verifying the accuracy of your records and addressing any inconsistencies.
Submitting Forms Online
All employment forms must be submitted online, except in the case of:
- Self-employed persons (without employees)
- Household employers
These two categories may continue to submit their forms via email. For all others, access to the Jobsplus Portal is required, and users must be authorised to manage the company’s profile. Guidance on how to obtain portal access is also available via Jobsplus.
Need Help with Compliance?
At Sciberras Advocates, we assist employers with all aspects of employment law compliance—from preparing and reviewing contracts, to managing regulatory reporting and representing clients before authorities such as Jobsplus and Identita’.
If you require assistance or need advice on your obligations under Maltese employment law, contact our team today on [email protected].
This article is for information purposes only and should not be construed as legal advice.
Article written by Ms Charlene Sciberras, B.A. (Hons), guest writer, is a marketing and business administration specialist with a special focus on corporate, accounting, and legal matters.
Sciberras Advocates founded by Dr Adrian Sciberras, is a law firm based in Malta. The firm prides itself to be multi-disciplinary, innovative and flexible in order to meet the changing times and any challenges in the local and international legal scenario. No matter what private or corporate complex demands are called for, Sciberras Advocates offers practical and cost-effective legal solutions to achieve your desired results. You may reach Sciberras Advocates by phone on +35627795222 or via email on [email protected].
